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Our e-Procurement System (called Integra eProcurement) is built and designed through transformation engagements which are led by procurement experts and supported by a modern framework comprising our sophisticated methodologies, a rich knowledge base of best practices, benchmarks and market research intelligence capabilities.
"Digital procurement to empower your employees and suppliers. Simplify the buying experience, achieve high adoption and manage all spend."
We differentiate ourselves as an e-Procurement product specialist not just only a software specialist throughout the transformation journey. In our engagements, we typically run a parallel track of strategic sourcing to help our clients deliver lasting financial results while they build internal capabilities.
Start your journey at any point in the process and all our solutions work seamlessly with your ERP system(s) and you can have best practices for your unique profile or easily configure to meet your requirement.
e-Procurement System is a kind of business tools that helps to automate the purchasing and procurement process of organizations. Our product has adopted local regulation and international best-practice of procurement system. This is a part of an integral system of Supply Chain Management (SCM) solution which linkage beyond Vendor Management System (VMS), Procurement/Tender Management System (PMS), Catalogue Management System and Contract Management System (CMS). Those include automation of internal ordering processes, online catalogs from approved vendors/suppliers, and an electronic Request for Proposal (e-RFP) process that leverages online auctions (e-auctions) to accumulate bids on providing better quality, delivery and price of goods and services.
[Source to Pay Concept] - Effective procurement relies on effective sourcing.
> By using our Modern eProcurement System, the process begins with analyzing spend the product or service requirement followed by developing a sourcing strategy and contract management. You can standardize the mapping of all source-to-contract processes throughout your company from RFx and auctions to contract generation. Source-to-contract is more than just a process with a beginning and an end at contract signature.
> Our Procure to Pay life cycle has become a standardized process for the procurement practitioners and service providers. It has become part of the modern way for making business operation more efficient handling from requisition to approval, automated three-way matching and exception handling, supplier communication and relationship management, payment, and reporting.
> Strategic sourcing or contract management, or any other procurement process compliance is key to ensuring sustainable results from procurement transformation initiatives. We adopt a continuous improvement approach toward compliance management that incorporates compliance tracking, identification of non-compliance levers, and an action plan for compliance improvement. We offer customized dashboards for client-specific processes to simplify and optimize compliance management.
Engaging effectively with suppliers is essential but often a buying organisation can become overwhelmed by the sheer number of interactions with all their suppliers, including keeping supplier profiles and catalogues up to date, requesting quotes, issuing tender documents, handling PO and invoice transactions, monitoring contract dates and terms and answering questions about payment status.
The success of any procurement organization depends on how effectively it can execute on its sourcing strategies. Our sourcing platform is mainly enabling purchase event owners to define tender scheme, tender items, evaluation criteria, and to assign workflow tasks among colleagues.
Gain a competitive edge by simplifying the sourcing process
Spend Analytics, provides comprehensive advanced reporting and analytics available through internal reports that provide visibility on the entire supply chain and help to provide direction on potential optimization opportunities. Our Spending Management System can also provide budgets control analysis, owner estimate reports, and any other reports related to procurement performance consumed by Management.
Strategic Sourcing, makes it easy to find the right suppliers for your business through easy-to-use and intuitive sourcing tools. Collaborating across buyer specialist to evaluate vendors/suppliers authoring new RFPs and award contracts. Leverage the full potential of supply markets and maximize the value of your spend by increasing competition for your business. At the end, it will lead you to your favored purchasing channels, ensuring that you buy the right products at the right price from the right supplier, through a correct and approved route.
Sourcing Projects & RFx Authoring with Work flow Approval
Our solution has proven to be extremely efficient in helping us manage complex sourcing processes and getting huge saving opportunities.
Real time Auctions
An auction can be a highly effective sourcing tool for the company and then shortlisted vendors/suppliers can be invited to the final auction stage for real-time competitive bidding. With our modern framework allow you to make a custom-configurable e-Reverse Auction scheme. Usually there are two scheme of e-Reverse Auction, remote and room auction method. For remote auction the bidders will bid from their office remotely. And for room auction, the bidders will be placed in the bid-room to do an auction.
Response of Evaluations & Manage Bill of Materials (BOM) life cycle
Our concept is evaluation made easy. This evaluation module is the most advanced vendor/supplier response evaluation package available today.
Just simply click to the vendor/supplier portal to get into the Evaluation Forum and you got the information you need include managing the Bill of Material that will be used to the tender submission.
Simply Quick Quotes
Our concept is submission made. This feature also gets vendor/supplier easier to submitting the quotes includes the attachment (if any) via vendor/supplier portal.
Procurement Planning blended with spend management system (spend analytic) is usually started by knowing the Purchase Requisition (PR). This is not only the first step in the procure-to-pay process but is a vital tool in enterprise buying when used correctly. When you look at a supplier record, you can see all your past sourcing activity. You can even look at a sourcing event to dive into each vendor/supplier details whenever you want. Integra-eProc gives you instant access to detailed vendor/supplier profiles, including past performance database.
Vendor Management Systems (VMS) consist of Vendor Registration, Vendor Profile Information and Vendor Evaluation. The key objective for this module is to get the valid vendor list complete with detail credential and qualification. Further reducing risk and fraud from the beginning of tendering process. Our VMS module is built by using modern web-based and SOA ready technology with capability integrates with the most leading ERP, Sourcing and Procurement platforms. Collaborate with them to get accurate information, assess risk and improve performance while informing all procurement activities.
Vendor Information System
Vendor Evaluation System
Vendor Issues Management System
Manage the full lifecycle of your contracts and ensure the contract data is linking with all procurement activities. The concept is easy to manage and monitor and lock in value, manage all your contract processes in one place
Our Contract Management System provides a central place for all supplier contracts to be monitored and implemented, providing clear visibility and allowing for automated reminders.
A procurement contract will involve the procurement manager, several buyer specialists, the legal department, appointed and authorized person for giving contract signature. From the procurement department desk may want to offer some inputs to the contract terms. From Legal department, will provide the main structure of the contract, in the meantime your category team and buyers may have specific service-level and pricing requirements. Senior team members may ask for inputs and then review and select the edits they want to use. The key point here is Tender Code and Vendor Code.
Contract Authoring & Templates
With the contract authoring tools, help you collaborate among buyer specialist and vendors/suppliers to create effective contracts that drive more value.
Intelligent Contract Repository
Intelligent and intuitive contract management tools developed and designed to keep stay on the correct stage for every contract generated across contracts life cycle
Contract Monitoring and Source-to-Pay Integration
Contracts must be monitored, and their compliance and utilization must be reviewed and evaluated on a regular basis. The objective is to drive savings leads to sourcing. Sourcing leads to supplier selection and negotiation, and the offered terms are what drive the savings, finally the productivity increased.
Contract Compliance Tracking, Utilization and Reporting
Our eProcurement System can track your purchase orders against the contract and report on price or other variances between contract and invoice.
Contract Auto Alert and Reminders
The system will tell you what should be done in the right time.
Catalogue Management System
Empower vendors/suppliers to instantaneously transmit changes in pricing and product information, and make new products available at the earliest opportunity.
Our Procure-to-Pay (P2P) system is designed to make processes seamless and efficient. The concept is simple and flexible. Furthermore, it is designed to provide organizations with control and visibility over the entire life-cycle of a transaction, providing full insight into cash-flow and financial commitments.
An automated system and flexible procure-to-pay foundation is key to enabling and sustaining broader Procurement value. Linking P2P to the overall source-to-pay process is a best practice for entire procurement life cycle. Empower users with a digital buying experience and streamline the full accounts payable process, while integrating seamlessly with your ERP system.
Purchase Requisition
We automate the entire procurement process enabling faster and start with more compliant requisitions, orders, approvals and goods receiving.
Budget Tracking System
With our eProcurement system, you may control and manage budgets your way
Purchase Order Acknowledgement
Vendors/suppliers can remotely download purchase orders and acknowledge the purchase order.
Receiving
Accepting the physical shipment and entering the accepted order into inventory, tracking, and accounting systems.
Intelligent Invoice Management
This module is designed and built to manage the full procurement process — from source to payment until payment done.
Advance Services Procurement
Manage your services spend and vendors/suppliers, further to ensure compliance and evaluate services and keep track of service delivery, milestones or contractual terms. Use scorecards to evaluate performance from associated empoyees.
Account Payables
The final step in the procure-to-pay process is focused on handling the purchase order for payment, sending the payment, and entering the amount into accounting systems
